Upload Advancement File

After the processor has logged in, load roster must be completed if not done. If advancement is waiting to be submitted, this must be done first and then load roster or upload advancement file is available. The user may also Start Over from Update Member which resets the unit to the Load Roster stage and deletes any advancement not submitted.

To upload an advancement file:

  1. At the home page, click Continue to begin load roster.

  2. At the Load Roster page, click Upload Advancement File.

Important: Once the user has selected Upload Advancement File, he or she may Cancel Upload if they do not wish to continue. This will result in the roster being loaded from the council information. Start Over can be done to return the user to Load Roster stage.

  1. At the Upload Advancement File page, click Browse. In the dialog box, locate and select the correct file, and click Open. Select the file and then click Upload File.

 

 Result: Internet Advancement will verify the advancement file is an approved version and data format.

 

  1. The upload file will be processed and Update Member stage will open at roster for Select Members for Advancement. If the advancement file was not an approved version and data format, an error message displayed and processing did not occur. View the error message and take the appropriate steps to correct the error.

  2. At Update Member click on Review Advancement Report and view the results of the file processing. Compare the results of the processing to the advancement that was selected for upload. Any member who was not updated may be entered manually. If records in the file were not recorded there are several possible reasons: the exact first name and last name match with council information did not occur, the exact date of birth match did not occur, or a member in the file is not currently on the unit roster. If a specific badge was not recorded, it may not be in the pick list to be recorded.

  3. Complete all advancement entry and click Next to continue with report submittal.

Note: If there is an error at file uploading, please note the error message you receive. It might be necessary to create a new advancement file. Be careful to follow the instructions provided by the unit-management software (UMS) vendor on how to do this. If difficulty continues, contact the user support for the UMS vendor who sells and maintains your software and ask for assistance. A properly named advancement file is ADVxxxxx.csv where xxxxx represents the unit type and four-digit unit number.